With the assistance of our experienced scanning specialists, we will convert your files into easy-to-access digital documents, saving you time, office space, and lost records.

Our eight-step scanning process lets us handle the dirty work, so you can focus on the important work, like running your business.

How does this process work? Access Systems will:

  1. Pick up your files.
  2. Check files into inventory.
  3. Prep the files for scanning.
  4. Scan and digitize the files.
  5. Index documents.
    • Create a database for retrieval
  6. Provide quality control.
  7. Deliver the digitized records.
    • CD, DVD, USB Drive or SFTP File Transfer
  8. Shred or return the original documents.

Besides saving you time and productivity, digitizing your documents brings a variety of other benefits to your business.

A few of these benefits include:

  • Improving the distribution of information to multiple locations
  • Storing mass quantities of information in a central location
  • Complying with HIPAA management of patient information
  • Increasing security
  • Increasing productivity
  • Annotating capabilities for “active” documents
    • Ability to add electronic sticky notes to documents
  • Solving the growing problem of filing, storing and retrieving paper files
  • Decreasing storage costs

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