How can Access Systems help? Through our fleet management program, our managed print services program is custom-made to control printing costs and reduce time spent managing these devices.

"Our consolidative approach works within your current print environment to find the most efficient and economical way to right-size your printing needs."

Our fleet management program is designed to manage all of your printing devices – from machines, service, parts, and supplies. We’re here to keep you covered.

This fleet management process begins with a print assessment. This assessment analyzes your current printing infrastructure over the course of two weeks. This allows us to see how much you’re printing and what kind of printing you’re doing, which helps us identify and chose the best solution for your business. Once the assessment is complete, we meet with you, present our findings, and provide cost-saving alternatives tailored to make your business more efficient.

The best part about our print assessments? They are available at no additional cost to you.

This all sounds pretty nice, right? But you might be wondering what the additional benefits to you and your business might be.

First, you get cost accountability. With cost accountability, you will know how much you’re spending on printing and supplies. Our universal cost per page allows you to know exactly how much each page costs to print, thus making it easier to track spending on color as well as black and white pages. Gone are the days of spending an arm and a leg on color pages printed on inefficient devices. We set up your printing devices to be the most cost efficient for whatever kind of printing you need. We also guarantee the supply costs, like toner, for each year, allowing you to budget for the long term.

Next, you get standardization of equipment. Imagine how much time and money it would take to order toner for Shelia’s HP, Tom’s Lexmark, Julia’s Kyocera, Margaret’s Canon, and Steve’s Ricoh, not to mention the three Sharp and four Konica Minolta multi-function devices (MFDs) located around the building? Now, you probably store all that toner somewhere, and if you run out, you probably don’t have extra toner on hand. With equipment standardization, your inventory costs decrease dramatically because you’re only dealing with one or two brands of copiers. One or two brands is much more manageable than six or more different kinds of supplies.

Access Systems can also increase the productivity in your business. With us as your vendor, you’re only dealing with one business handling all of your printing costs. No longer is your office manager scouring the internet looking for the cheapest toner and supplies, because we take care of that. When you need supplies or service, we’re just a click or phone call away – allowing you to spend time keeping your business running.

These are just a few of the many benefits we provide to customers. In addition, we have cut costs for customers by an average of 30 percent, so give us a call today to see how much we can save you.

The Access Systems Fleet Management Program team will:

  • Conduct a thorough, up-front assessment to analyze your current printing infrastructure
  • Collaboratively create a roadmap to reduce the number and types of printing devices and supplies, while meeting the needs of your business
  • Work with your procurement staff and key leaders to develop a strategy for procuring new devices
  • Virtually eliminate the need for large capital outlays
  • Offer customized and detailed invoicing
  • Guarantee replacement for the term of our contract on fleet printers
  • Reduce the overall burden a company’s IT department experiences
  • Lower (in some cases) the overall cost of printing by up to 30 percent
  • Offer additional solutions to help you manage your output and costs associated with printing
  • Proactively identify and solve potential printing problems and replenish supplies before employees are affected
  • Reduce your environmental footprint through printing less paper, consuming less energy, generating fewer greenhouse gases, and keeping waste out of landfills
  • Continuously monitor your printing environment and use ongoing process improvements to save you time and money

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